Employment Opportunities

Position Description
Bookkeeper / Accountant
Part-time, Salaried, Exempt
November 2022


Founded in 2016, Healing Meals Community Project (HMCP) works to build healthy communities by restoring fresh, whole and organic food to its place as the foundation of health and by connecting people in heart-centered ways to themselves, others and the earth.

HMCP provides nourishing organic meals, nutrition education and caring support to people facing serious illness. Meals are prepared by teens alongside adult volunteers who learn about growing, cooking and eating healthy whole foods and the connection between diet and health; develop life and work-ready skills; and discover their power to make a difference. The Healing Meals Program improves healthy eating behaviors among clients, teens and adult volunteers and educates the whole community about the link between healthy eating and the health of both people and planet. It also strengthens the social fabric of the community, another factor that is at the root of health.


Bookkeeper / Accountant

Reporting to the Finance Director, the Bookkeeper/Accountant is responsible for managing the bookkeeping operations of the organization including, cash receipts, cash disbursements, general ledger, and monthly close of accounting records. The Bookkeeper/Accountant will also be responsible for verifying the accuracy of figures, computations, and the balancing and reconciling of accounts in accordance with generally accepted accounting principles and internal policies and procedures.


Accounting Process:

●  Manage accounting transactions in a timely matter with a high degree of accuracy

●  Process all cash receipts, make deposits

●  Process all cash disbursements

●  Perform monthly bank reconciliations

●  Record necessary journal entries and close monthly accounting records in Quickbooks

●  Process charges for paying clients and prepare monthly reconciliation

●  Assist with payroll related tasks

●  Assist with managing tax-exempt status with vendors

●  Reinforce financial data confidentiality

●  Comply with financial policies and regulations

Donation Processing:

●  Timely processing of donations including entry into donation database (Salesforce), bank deposits and donor acknowledgements

●  Record monthly employee and corporate matching gifts

●  Acknowledge all matching gift and subscription donations to individual donors at origination and with end of year summary.

●  Reconcile deposits in Salesforce to Quickbooks on a monthly basis

●  Record in-kind donations and perform monthly reconciliation between Salesforce and Quickbooks


●  Work collaboratively with Salesforce Database Manager to identify new features needed and follow best practices

●  Work collaboratively with Finance Director on Salesforce/Quickbooks Reconciliations

Regulatory Filings:

●  Prepare annual 1099 forms

●  Prepare quarterly sales tax filings in accordance with Department of Revenue regulations

●  Prepare annual filings for Secretary of State’s office and Department of Consumer Protection

●  Prepare and file annual personal property tax return


●  Provide necessary documentation for audits

●  Provide necessary information for the Annual Report


Specific skills or training desired:

●  A commitment to Healing Meals Community Project’s Mission and Operating Principles

●  BS in Accounting, Finance or relevant degree

●  Hands-on experience with Quickbooks (recording transactions, preparing monthly financial statements)

●  Strong excel skills, facility with Microsoft Office Suite

●  Work experience as a Bookkeeper/Accountant

●  Solid knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP)

●  Salesforce experience is a plus

●  Attention to detail and analytical skills

●  Strong people skills, including the ability to listen, communicate clearly and set/hold clear boundaries

●  Excellent organizational and management skills

●  Ability to work independently and as part of a team

●  Have an excellent awareness of self

●  Ability and desire to be in a work environment that values working as a team, relationships and giving and receiving honest feedback


●  Participates in staff and operational meetings and special events as part of the Healing Meals team

●  Position is hybrid


  • Meet People Where They are.
  • Do our best to include all voices.
  • Voicing our needs.
  • Celebrate successes with our community.
  • Recognize and acknowledge where we each are.
  • Share honestly.
  • Awareness and appreciation of each other’s gifts.
  • Assume good intention.

Have more questions? Please contact : sarahleathers@healingmealsproject.org. We are happy to help!